2013 Annual LMSC Meeting
This year’s meeting will be held on Sunday, Oct 27, at 4pm. Although only members of the Board of Directors (see below) may vote on motions, the meeting is open to all registered members of the LMSC. The meeting agenda is below; if you have any items you wish to add to it, or if you need directions to the meeting (or instructions to join the conference call), please contact the chair Patty Miller.
Meeting agenda
- Roll call
- Approval of minutes from 2012 meeting
- Reports of officers, chairs and appointees (click on links below to see the reports; more will be added as they are submitted)
- Treasurer: financial summary and proposed 2014 budget
- Other reports: Chair, Communications, LMSC Info, Open Water, Records/Top Ten, Registrar, Sanctions & Review
- Old business
- open water sanctions and fees
- New business
- Offering a discount to older members.
- Facilitating LMSC donations in the registration process
- Possible changes in opt-in/opt-out language for receipt of paper newsletters during registration.
- Coaches Chair
Virginia LMSC Organization
Administration of the LMSC is performed by a Board of Directors (BOD) consisting of four elected officers (chair, vice-chair, secretary, treasurer), the Registrar, the chairs of a number of standing committees, representatives from LMSC teams with 10 or more members, and a delegate for smaller clubs. The BOD meets annually, usually around Oct/Nov. Between annual meetings, LMSC business is conducted by an Executive Committee consisting of the four elected officers, the Registrar, and five other Board members appointed by the LMSC chair.
- Current By-laws (last amended 10/3/10)
- The current slate of LMSC officers is shown on the right. Elections for the chair, vice-chair, secretary and treasurer occur at the annual meetings of even-numbered years. The next elections will occur in Fall 2014.
- Policy for choosing LMSC delegates to the USMS Annual Convention.
- LMSC 2013 Budget (approved 8-20-12)
- 2012 Financial Reports (1-5-13): Summary, Budget vs Actual, Itemized Detail
- Historical Data: 2006-2010
Previous Annual LMSC Meetings
- Executive Committee Teleconference, 24 February 2013
- Meeting minutes about 2013 Open Water sanction fees
- Fall meeting (teleconference), 29 October 2012
- Teleconference, 20 August 2012
- Meeting minutes
- Financial Projections: 2011-14 (2013 budget approved)
- 2011 end-of-the-year Financial Statement
- Fall meeting, 29 October 2011
- Meeting minutes
- Reports: Communications, Records/Top Ten, Registrar, Sanctions
- Year-to-date budget report (7/16/11)
- Fall meeting, 3 October 2010
- Meeting minutes
- Reports: Coaches chair, Records/Top Ten chair, LMSC Communications, Chair/Vice-chair, Treasurer, Sanctions.
- Convention rule changes summary and a delegate report.
- Teleconference, 21 February 2010
- Fall meeting, 7 November 2009
- Fall meeting, 8 November 2008
- Teleconference, 3 March 2008
- Fall meeting, 7 October 2007
Guide to Operations and the Rule Book
Formerly called the “LMSC Handbook,” the Guide to Operations contains a lot of useful information for LMSC Officers, meet officials, club coaches, and swimmers. It includes information about marketing your program, pool meet and open water sanctions, submissions for top ten, communications, and much more.
The USMS Rule Book is another place to go with your questions about the rules of competition and the organization of USMS.