Virginia LMSC Organization

Administration of the LMSC is performed by a Board of Directors (BOD) consisting of four elected officers (chair, vice-chair, secretary, treasurer), the Registrar, the chairs of a number of standing committees, representatives from LMSC teams with 10 or more members, and a delegate for smaller clubs. The BOD meets annually, usually around Oct/Nov. Between annual meetings, LMSC business is conducted by an Executive Committee consisting of the four elected officers, the Registrar, and five other Board members appointed by the LMSC chair.

• Current By-laws (last amended 10/3/10)
  • The current slate of LMSC officers is shown on the right. Elections for the chair, vice-chair, secretary and treasurer occur at the annual meetings of even-numbered years. The next elections will occur in Fall 2014.
  • Policy for choosing LMSC delegates to the USMS Annual Convention.
• LMSC 2014 Budget (approved 10-27-13)
  • YTD Summary: Q1 (1/1/14-4/20/14)
  • Historical Data: 2006-2010

Annual LMSC Meeting 2014

• Sunday, Oct 26, 7pm in Richmond
  • The meeting is open to all LMSC members, though only the Board of Directors (described above) may make motions and vote on them.
  • If you wish to participate, please email chair Patty Miller for instructions.
• Tentative Agenda
  1. Roll call
  2. Reading, correction, and adoption of minutes from 2013 meeting (see below for link)
  3. Reports of Officers: President, Treasurer
  4. 2015 budget
  5. Reports of committee chairs: Registrar, LMSC Info, Webmaster, Sanctions Chair
  6. Unfinished business – This includes closing out the issue of scholarships for 4 VCU coaches from the Sept. 4 USMS Coaches Certification
  7. Election of officers. The slate of candidates is below. Additional candidates may be nominated at the meeting, provided the nominee give written consent.
     • Chair: Dave Holland
     • Vice Chair: Denise Letendre
     • Secretary: Alice Phillips
     • Treasurer: Charlie Cockrell
  8. New business
     1. Membership growth
     2. Event support and growth
  9. Resolutions and orders
  10. Adjournment

 Previous LMSC Meetings

• Fall meeting, 27 October 2013
  • Meeting minutes
  • Written reports:
    • Treasurer: financial summary and proposed 2014 budget
    • Other reports: Chair, Communications,  LMSC Info, Open Water, Records/Top Ten, Registrar, Sanctions & Review
• Executive Committee Teleconference, 24 February 2013
  • Meeting minutes about 2013 Open Water sanction fees
• Fall meeting (teleconference), 29 October 2012
  • Meeting minutes
  • Reports: USMS Convention, LMSC Info, Communications, Fitness, Open Water, Records/Top Ten, Registrar, Safety, Sanctions, Treasurer
• Teleconference, 20 August 2012
  • Meeting minutes
  • Financial Projections: 2011-14 (2013 budget approved)
  • 2011 end-of-the-year Financial Statement
• Fall meeting, 29 October 2011
  • Meeting minutes
  • Reports: Communications, Records/Top Ten, Registrar, Sanctions
  • Year-to-date budget report (7/16/11)
• Fall meeting, 3 October 2010
  • Meeting minutes
  • Reports: Coaches chair, Records/Top Ten chair, LMSC Communications, Chair/Vice-chair, Treasurer, Sanctions.
  • Convention rule changes summary and a delegate report.
• Teleconference, 21 February 2010
• Fall meeting, 7 November 2009
• Fall meeting, 8 November 2008
• Teleconference, 3 March 2008
• Fall meeting, 7 October 2007

Guide to Operations and the Rule Book

Formerly called the “LMSC Handbook,” the Guide to Operations contains a lot of useful information for LMSC Officers, meet officials, club coaches, and swimmers. It includes information about marketing your program, pool meet and open water sanctions, submissions for top ten, communications, and much more. The USMS Rule Book is another place to go with your questions about the rules of competition and the organization of USMS.

© 2015 Virginia LMSC. All Rights Reserved.