Virginia Masters Swimming
Official Website of the Virginia LMSC of US Masters Swimming
Resources for Meet Hosting
Are you considering hosting a meet? It can be a very rewarding way to increase enthusiasm and interest in your local masters program — and possibly even generate some revenue for your club — but the task can be a little daunting! Here are some resources to help you through it.
- “Planning and Running a Masters Meet,” prepared by the Virginia LMSC Board, should be the major document that you use to guide you in the process.
- Forms that you may need:
- Application for Sanction (this is for pool-based meets; an OW event has its own application). In order to properly advertise your event, you should apply for a sanction at least two months in advance of the planned event date.
- USMS membership application in the VA LMSC.
- One-event registration form, if you plan on allowing this at your event.
- Meet financial report form to be filed within 30 days of the conclusion of your meet.
- Pool length measurement form, including instructions. The lengths of all pools whose lengths have been certified are already in the national database (Excel file, one worksheet for each course).
- Split request form, to be submitted by the swimmer at the meet.
- Record application form for national (USMS) and world (FINA) records.
- Official card for relay entries.
- Other useful links:
- Online version of the USMS Rule Book. You should have at least one hardcopy of the current Rule Book at the meet.
- The USMS Guide to Operations has a lot of useful information, including links to most of the forms in the previous section.
- Current HyTek records files for national and world records. The first link also gives instructions for importing them into Meet Manager, which can also print out pre-filled Record Application forms when a record has been broken.
- Club Assistant website. Allowing online registration for your event is strongly encouraged since it will usually increase participation, as well as offer greater convenience to participants and decrease errors in processing and posting meet results.
- LMSC upcoming events calendar. You should not plan your event to be too close to another event in our LMSC. You should also consider the timing of big events in neighboring LMSCs (many of those are included on our calendar).
- USMS events calendar. Once the sanction has been granted, you should submit it to the USMS calendar.
- Communications with LMSC Officers
- They are all listed in the right sidebar. In particular, you may need to communicate with the Sanctions chair, the Officials chair, and the Records/Top Ten chair.
Good luck!